The Privacy Policy

The Privacy Policy sets out the rules for protecting the privacy of Persons using the Portal and registered Users, in particular the rules for the protection of personal data and the rules for storing and accessing information on devices using Cookies.

The privacy policy also sets out the rules for protecting the privacy of persons who do not use the Portal, but who are in legal relations with COLLAR in connection with conducting commercial activities and cooperation with contractors.

COLLAR makes every effort to ensure adequate privacy and protection of personal data.

DEFINITIONS

Person using the Portal - a natural person who uses the Portal.
Cookies - small text files placed on the hard drive of a computer or other electronic device - permanently or temporarily - when visiting a website, notifying the server that a request for a given website address has already been sent from the same device in the past.
Portal - an online service at https://b2b.collar.com
Privacy policy - this document regulating the protection of privacy.
GDPR - Regulation (EU) 2016/679 of the European Parliament and of the Council of 27/04/2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation ) (OJ L 119, p. 1).
COLLAR - "COLLAR" SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered office in Olsztyn, ul. Lubelska 36, 10-406 Olsztyn, KRS number: 96989, NIP: 7390206410 whose registration files are kept by the District Court in Olsztyn, VIII Commercial Division of the National Court Register.
Device - a device with which the User and the Person using the Portal use the Portal, in particular a computer, mobile phone, tablet.
User – a natural person registered on the Portal, having a User account.

PRELIMINARY PROVISIONS

We process the following personal data in connection with the operation of the Portal:

personal data of Users (people registered on the Portal who have a User account),
personal data of Persons using the Portal (people who are not registered on the Portal and do not have a User account, but use the Portal.

We process the following personal data in connection with conducting commercial activity and cooperation with contractors - outside the Portal:

personal data of natural persons running a sole proprietorship ,
personal data of natural persons who do not run a business , but remain in legal relations with COLLAR (for example, data of persons who purchased goods in COLLAR stores and requested an invoice; data of persons who filed complaints in connection with goods/services purchased from COLLAR) ,
personal data of contact persons on behalf of business entities (legal persons, organizational units without legal personality, sole proprietorships),
personal data of persons authorized to represent entities conducting business activity (legal persons, organizational units without legal personality).

PERSONAL DATA ADMINISTRATOR

The administrator of personal data is "COLLAR" SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered office in Al. Bohaterów Września 18, Lok 42, 02-389, Warszawa, Poland, KRS number: 420692, VAT number: (hereinafter referred to as: "Company").
You can contact us, among others:

by phone: +48 60 3742216
at the e-mail address: chf_poland@collar.com

COLLAR makes every effort to ensure adequate privacy and protection of personal data.

CATEGORIES, PURPOSES AND BASIS FOR THE PROCESSING OF PERSONAL DATA PROCESSED BY COLLAR ON THE WEBSITE

We process personal data of Persons using the Portal who are not registered Users, such as:

Provided when filling out the contact form :

data categories :

first name and last name,
e-mail address,
query content,

purpose of processing :

handling inquiries addressed to us via the contact form,

legal basis for processing:

in the case of inquiry handling - consent to the processing of personal data that you have expressed and legally justified purposes pursued by us, i.e. ensuring full functionality of the Portal,
in the event that during the handling of the inquiry it turns out that the inquiry may concern a possible legal process - the necessity of processing for purposes arising from our legitimate interests.

Provided when subscribing to the newsletter :

data categories :

first name and last name,
telephone number (if provided),
company name (if provided),
e-mail address,

processing purposes :

marketing and advertising purposes (sending a newsletter),

legal basis for processing:

the consent you have given.

We process personal data of Users who have a registered account on the Portal provided when registering the User on the Portal:

data categories :

first name and last name,
Phone number,
e-mail address,
login to the Portal,
tax identification number (if provided),
REGON number (if provided),
company name (if provided),
address of residence/place of business activity,
data on the details of commercial cooperation with COLLAR,

purpose of processing :

providing services by electronic means in the scope of sharing content collected on the Portal,
performance of the contract to which you are a party, including for the purpose of providing services related to maintaining and servicing an account on the Portal,
issuing a VAT invoice,
ensuring contact with us,
informing you about changes introduced or planned to be introduced by us,
marketing (formulating offers, informing about promotions, sending a newsletter),
the purpose of possible determination, investigation or defense against claims.

legal basis for processing:

for the purposes of providing electronic services in the field of sharing content collected on the Portal and the performance of the sales contract concluded on the Portal - the necessity of processing to perform the contract to which you are a party and your consent,
for the purpose of issuing a VAT invoice - fulfillment of our legal obligation,
for the purposes of marketing, formulating offers, informing about promotions, submitting an offer - the legitimate interest of COLLAR (running current business activity) or consent to the processing of personal data, if consent is required for a specific action,
for purposes related to informing you about changes - our legitimate interests consisting in ensuring full functionality of the Portal,
for the purposes of possible determination, investigation or defense against claims - our legitimate interest in protecting our rights.

PERSONAL DATA PROCESSING TIME

Your data will be stored by us for the following period:

for purposes related to the provision of services by electronic means in the scope of sharing content collected on the Portal, including servicing the User's account on the Portal - to delete the User's account on the Portal, unless there are other processing purposes,
for the purpose of performance of the contract concluded with us - until the statute of limitations for any claims related to the contract, but not earlier than 5 years from the end of the calendar year in which the deadline for payment of tax related to the contract expired,
for the purposes of issuing a VAT invoice - 5 years from the end of the calendar year in which the deadline for payment of tax related to the contract concluded with us expired,
for the purposes of marketing, formulating offers, informing about promotions, submitting an offer, sending a newsletter - until an effective objection to the processing of personal data is raised (when the legal basis for COLLAR's operation was its legitimate interest) or until the consent is withdrawn (if the basis for Klink's operation International you consented to)

RIGHTS RELATING TO PERSONAL DATA

You have the right to:

request access to data - you have the right to ask us for any information about your data,
request rectification of data - when your data is outdated or untrue, we will correct it after your request,
data removal request - you have the right to request the removal of data from our databases,
requests to limit the scope of processing - you have the right, for example, to request us to delete part of your data, request to limit their use only for certain purposes, or request to limit the time for which the data will be stored by us,
raise an objection :

against our processing of data that we process on the basis that it is necessary for the purposes of the legitimate interests pursued by COLLAR. In the objection, you should describe your particular situation that justifies the cessation of data processing by us,
if personal data is processed for direct marketing purposes,

data portability - you have the right to request that we send your personal data directly to another administrator,
withdraw your consent to us processing your personal data at any time - in this case (if the basis for processing was consent) we will stop processing your data, however, this will not affect the lawfulness of processing based on consent before its withdrawal,
lodge a complaint with the supervisory authority - if you believe that the way we process your data is incorrect, you can submit a complaint to the Inspector General for Personal Data Protection / President of the Office for Personal Data Protection.

COLLAR does not use automated decision-making, including profiling. COLLAR uses Cookies on the Portal on the terms described below.

VOLUNTARY PROVISION OF DATA

You provide us with personal data voluntarily. A refusal to provide data necessary to conclude a contract with COLLAR may prevent its conclusion. Refusal to provide contact details (telephone number, e-mail address) may cause difficulties in contact related to the performance of the contract or handling the inquiry. In the remaining scope, the refusal to provide data is not associated with negative consequences.

SOURCE AND RECIPIENTS OF DATA

Your data has been obtained from the following sources :

in the case of data processed on the Portal (personal data of Users and Persons using the Portal) directly from you,
in the case of data of natural persons running a sole proprietorship processed outside the Portal:

directly from you
from publicly available sources - such as CEIDG databases,

in the case of natural persons not conducting business activity processed outside the Portal:

directly from you

in the case of contact persons on behalf of business entities (legal persons, organizational units without legal personality, sole proprietorships) processed outside the Portal:

directly from you
from the entity on behalf of which you have been appointed to contact,
from publicly available sources - such as KRS databases,

in the case of persons authorized to represent entities conducting business activity (legal persons, organizational units without legal personality) processed outside the Portal:

from the entity you are authorized to represent,
from publicly available sources - such as KRS databases.

Your data may be transferred to the following entities:

specialized entities providing IT support for our systems,
entities providing us with accounting and legal services,
marketing agencies providing services to us,
agents running stores under the COLLAR brand,
public administration bodies,
payment operators,
entities maintaining our virtual servers and providing hosting services to us,
entities providing postal and courier services,
our subcontractors.

Your personal data may be transferred outside the European Economic Area to Google LLC based on appropriate legal safeguards, which are standard contractual clauses for the protection of personal data, approved by the European Commission.

COOKIES

COLLAR uses Cookies on the Portal. Cookies are used on the Device of the User and the person using the Portal after expressing consent.
COLLAR uses both its own Cookies (first-party cookies) and external Cookies (third-party cookies). In the case of COLLAR's own Cookies, the server requesting the placement of the file on the Device is the COLLAR server. In the case of external Cookies, it is a server of a website other than COLLAR (for example, the Portal uses Google Analytics Cookies used to collect statistical data on the activity of the User and the Person using the Portal on the Portal, and thus to improve the quality of services provided to these persons. in this case, after generating an anonymous identifier, the traffic of People using the Portal and Users is analyzed, the number of views of the Portal, the first and last views of the Portal are measured,
In each of the above cases, Cookies used on the Portal are safe for the Device.
Two types of Cookies may be used on the Portal:

session - remain on the Device until you leave the Portal or turn off the software (web browser),
permanent – they remain on the Device until they are manually deleted or for the time specified in the file parameters.

COLLAR uses Cookies for the following purposes:

verifying the authenticity of the browser session,
optimizing, increasing efficiency and improving the configuration of the Portal,
adjusting the content of the Portal to your preferences,
remembering the settings and selection of the interface, e.g. in terms of the language or region from which the User or Person using the Portal comes,
remembering the history of subpages visited on the Portal for future content recommendation,
identification of Device parameters in order to properly adapt the Portal to the needs and resources,
adapting the delivered content to the location,
generating general and anonymized statistics that help to understand how the general public uses the Portal,
improving the structure and content of the Portal.

The User and the Person using the Portal are entitled to edit the method of using Cookies or stop using them at any time. For this purpose, they should make appropriate changes using the settings in the web browser or using the service configuration.
Lack of consent to the use of Cookies or its withdrawal may result in limiting the functionality of the Portal.